Farm Office Manager
Founded in 2002, Pat’s Pastured provides the highest quality pasture-raised and grass-fed meats. Our goal is to provide our livestock with a life that allows them to express their natural instincts fully in a pasture environment.
Position Description: Reporting to the Farm Owner; the Office Manager will provide overall support in a variety of HR, bookkeeping, inventory, customer relations, and statistics duties. These duties include, but are not limited to:
- Reconcile and rebuild cash boxes from all markets as well as petty cash box
- Preparing license and registration renewals for markets, automobiles, etc…
- Serve as HR manager including conducting phone interviews, submitting completed paperwork, training staff to use on-line time tracking software, submitting payroll, and keeping comprehensive HR files
- Invoice and reconcile all wholesale, special event, special order and home delivery accounts
- Monitor supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
- Work with farm owner and Fulfillment Manager to maintain and improve product inventory system
- Maintain and update farm website and marketing lists for all arms of the business (currently using Drip ECRM)
- Liaise with all farm staffs and keep them updated through weekly emails and monthly staff meetings
- Explore and evaluate new technologies to improve the operation of farm
- Implement technologies and train staff on their use
- Promote on-site and off-site farm events
- Create and maintain lists of event participants and revenues
- Manage farm promotions including Thanksgiving Turkey , CSA, Pullet Sales and Farm Camp
- Act as liaison between packing staff and retail and wholesale customers
- Carry out administrative duties such as filing, typing, copying, scanning etc.
- Maintain computer and manual filing systems
- Handle sensitive information in a confidential manner
- Develop and update administrative systems to make them more efficient
- Other tasks as needed including (but not limited to) packing, deliveries, egg washing
Requirements:
- Minimum of 2 years of office administrative support experience
- Bookkeeping experience that includes generating basic P&L generation
- Proper coding of costs, revenue reporting
- Excellent time management skills and ability to multitask and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in MS Office, Google Drive & Quickbooks
25-30 hours per week (weekly hour are approximately Monday-Friday 9am-3pm with flexibility)
Salary: $18-$20 per hour based on experience ; Health insurance is not provided.
$150 monthly meat & egg purchasing credit; discounts, professional development/training funding
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